New User/Device setup guide:
Welcome to your new device:
First, when you power on your device do ensure all keys etc. and screen are in good working order and there are no visible marks. It is your responsibility as an employee of Ebsford, to ensure the safeguarding and good use of the equipment provided to you.
To log on, please use your company email address and password. If you do not recall your password, IT shall assist in resetting this for you.
Once you have successfully logged onto your device, “Windows Hello” shall prompt for you to configure a PIN which you would be asked to use when logging onto your device going forward.
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At this stage you can approve the request via your authenticator app
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At this stage you can approve the request via your authenticator app
However, if IT have reset your Microsoft Authenticator App prior to you receiving your device, you will be asked to register your app once again. This will be done via an on screen scanning of a QR code and stepping through the requirements for registration on displayed on your phone.
Once configured, you shall be prompted to authenticate your access to setup Windows Hello etc.
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Your first method of security verification would be via a text/call to your mobile.
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Once verified, you can now set your PIN for future logons.
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Once you are all set and logged on, you shall log onto your new profile. In the background, your One Drive shall synchronise in the background, providing access to your files etc.
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Microsoft Teams should start up and sign you in automatically.
To setup Outlook, click on the start menu and type ‘Outlook’ to search for the application and open.
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Outlook shall automatically discover your email address and have it ready for you to connect.
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If prompted, enter your password, and click OK
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Once configured, you can remove the check box for ‘Setup on mobile’ at the bottom and click ‘Done’
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Once completed, your Outlook inbox will open and in the background, begin the download of emails, contacts etc.
Once configured, you shall be prompted to authenticate your access to setup Windows Hello etc.
Your first method of security verification would be via a text/call to your mobile.
Once verified, you can now set your PIN for future logons.
Once you are all set and logged on, you shall log onto your new profile. In the background, your One Drive shall synchronise in the background, providing access to your files etc.
Microsoft Teams should start up and sign you in automatically.
To setup Outlook, click on the start menu and type ‘Outlook’ to search for the application and open.
Outlook shall automatically discover your email address and have it ready for you to connect.
If prompted, enter your password, and click OK
Once configured, you can remove the check box for ‘Setup on mobile’ at the bottom and click ‘Done’
Once completed, your Outlook inbox will open and in the background, begin the download of emails, contacts etc.
You may be prompted to ‘Sign in to Office’ once Outlook has completed its initial configuration. Click on the Sign In button and enter your company email and password once more.
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Create your signature and choose when Outlook adds a signature to your messages
Important: If you have a Microsoft Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. To create and use email signatures in Outlook on the web, see Create and add an email signature in Outlook.com or Outlook on the web.
If you want to see how it's done, go directly to the video below.
- Open a new email message.
- On the Message menu, select Signature > Signatures.
Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. - Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
- Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box.
Notes:
- You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.
- You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.
- To add images to your signature, see Add a logo or image to your signature.
- Under Choose default signature, set the following options for your signature:
If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.
If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).
- Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.
If you have a company logo or an image to add to your signature, use the following steps.
- Open a new message and then select Signature > Signatures.
- In the Select signature to edit box, choose the signature you want to add a logo or image to.
- Select the Image icon
, locate your image file, and select Insert.
- To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.
- When you're done, select OK, then select OK again to save the changes to your signature.
If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.
- In your email message, on the Message tab, select Signature.
- Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created